Set Up an AI Workspace for a Small Business

By: Miimu Staff Last updated on October 27, 2026

Most small-business owners who use AI start every chat the same way: explaining the business again. The hours, the menu, the tone, the supplier who always runs late. A workspace ends that. Claude Projects, custom GPTs and Gemini Gems all let you set instructions and files once, so every chat in that space starts out knowing the shop.

Claude was asked to set one up for a sample coffee shop called Hearthside Roasters. It came back with four pages to set up a workspace, saved in one bundle next to the guides for each tool.

View Bundle

THE RESEARCH BEHIND THIS GUIDEKeep this bundle. Every link and note, yours to edit.The bundle above holds all the research: 35 links in 5 sub-bundles, each with a note on why it's there. Import a free copy, then add your own finds, cut what you don't need and keep it where you'll find it again.

1Tap import, right above this box2Create a free account3The bundle lands in your account

The Prompt That Started It

One request that says what the workspace is for and lists the four pages it needs. The last line, asking for reasonable assumptions, is why it came back with a full set instead of a list of questions.

I want one AI workspace that knows my small coffee shop, Hearthside Roasters, so I stop re-explaining it in every chat. Set it up for me as if it were a Claude Project or a custom GPT. Make each of these as its own separate artifact, and build every one as an HTML web page artifact (not a document) so anyone with the link can open it: 1) the custom instructions to paste into the project or GPT, with a copy button; 2) a knowledge file of shop facts and brand rules it should always follow; 3) eight starter prompts for the jobs I do every week, each with a copy button; 4) a one-page comparison of where to build it (Claude Projects, a custom GPT, a Gemini Gem, a NotebookLM notebook): what each is best at and what it costs. Make reasonable assumptions instead of asking me questions.

The first miimu in the bundle links to the full chat, shared from Claude, so anyone can read what went in.

Take bundles everywhere with you

What Came Back

Four separate pages, each with its own link, so each one saves into the bundle as its own miimu.

The custom instructionsAbout 3,000 characters to paste once into the workspace: who the assistant works for, how the shop sounds, words it never uses and the facts it must never make up. A copy button sits on top.

The shop facts fileHours, menu, coffees, suppliers, staffing rules and brand voice in one file the assistant checks before it answers, with every guessed fact in brackets to replace.

Eight weekly promptsOne for each job in the week, from the Monday sales check-in to Friday review replies, each with blanks to fill and a copy button.

Where to build itClaude Projects, custom GPTs, Gemini Gems and Gemini Notebook (formerly NotebookLM) side by side, with prices and a pick: a Claude Project, plus a Gemini Notebook staff can ask questions of.

Make It Yours

Import the bundle. Tap import on the bundle above and register free. A copy of the bundle lands in your account, with links to the chat and every page.

Swap in your business. Replace Hearthside Roasters and every bracketed fact with your own.

Build the workspace. Paste the instructions into the tool you chose and upload the facts file.

Save the workspace link. Add the link to your project or Gem to the same bundle, so the setup and the workspace sit together.

More real AI projects, each with a bundle you can import, are on Miimu's AI page.

Before you go

View Bundle

Keep this bundle: 35 links, 5 sub-bundles, free.

1Tap import ↑2Choose Register3It's in your account